Dental Insurance Audits. Less Chaos. More Clarity.
CareProof Dental is building AI-assisted dental insurance audit preparation software for Canadian practices — helping office managers organize records, spot missing evidence and prepare dentist-approved submission packages.
Every Claim. Every Record. Better Prepared.
Claim lines
4
Ready
2/4
Due in
11 days
Finding · A-1043
Possible gap: no periodontal charting found within 12 months of claimed root planing.
Linked source records
- Clinical note · 04 Maroriginal · read-only
- Claim line 2original · read-only
The problem
An audit request lands. Then the scramble begins.
Dental practice management teams gather records across charting, imaging, lab invoices and paper consent forms. Preparing for a dental insurance audit falls on a team that's already running a full schedule.
01
Scattered evidence
Notes, radiographs, perio charts and lab invoices sit in different systems and folders.
02
Manual cross-checking
Matching every billed code, tooth and surface to the chart is slow and easy to get wrong.
03
Deadline pressure
Response windows are short, and the dentist's review often happens after hours.
Before & after
From disorganized to deliberate.
Manual process today
- Printing and scanning records one patient at a time
- Spreadsheets to track which claim lines are covered
- Missing radiographs discovered days before the deadline
- No clear record of who reviewed what
- Packages assembled inconsistently across staff
With CareProof (planned)
- Records organized per claim line, linked to originals
- Live checklist of what's ready and what's missing
- Potential gaps surfaced early for review
- Audit trail of every review and approval
- Consistent, indexed submission packages
The approach
Three steps to a better-prepared response.
- Step 1
Organize
Bring the audit request and relevant records into one workspace, mapped to each claim line.
- Step 2
Review
See potential documentation issues, each linked to the source record, for your team and dentist to assess.
- Step 3
Prepare
Generate an indexed submission package once the dentist has reviewed and approved it.
Proposed capabilities
Built around how audits actually work.
These capabilities are in development and being shaped with input from practising clinicians and office teams.
Clinical document organization
Group notes, images, charting and claims by patient, date of service and procedure.
Billing & chart cross-checks
Compare billed codes, teeth and surfaces against the clinical record for consistency.
Missing-document detection
Surface records that may be expected for a procedure but weren't found.
Evidence-linked findings
Every potential issue links back to the specific original record that supports it.
Dentist-controlled review
Nothing enters a package until the responsible dentist reviews and approves it.
Organized submission packages
Indexed, consistently structured packages your office can review and send.
Product preview
Every finding, traceable to its source.
Select a claim line in the preview to see how a potential issue would be presented alongside its linked original records. All data shown is synthetic.
Interface is illustrative and subject to change during development.
Claim lines
4
Ready
2/4
Due in
11 days
Finding · A-1043
Possible gap: no periodontal charting found within 12 months of claimed root planing.
Linked source records
- Clinical note · 04 Maroriginal · read-only
- Claim line 2original · read-only
Made for dental
Designed for Canadian dental offices — not adapted from generic medical billing.
Dentist judgement first
AI assists with organization and consistency. Clinical decisions stay with you.
Original records preserved
Source documents are treated as read-only references by design.
Canadian context
Built with provincial record-keeping expectations and Canadian carriers in mind.
Practices & groups
Workflows for single offices and multi-location organizations.
Founding-office pilot
Help shape CareProof from the start.
We're inviting a small group of Canadian practices and groups to work closely with us: share workflow feedback, test early versions with synthetic data, and influence the roadmap. Availability is limited and participation is subject to fit.
FAQ
Questions, answered honestly.
Founding-office pilot
Prepare for your next audit with clarity.
We're inviting a small number of Canadian dental offices to help shape CareProof as founding pilot partners.